Impact Hub Zürich

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10 Essential Productivity Tools for the Busy Professional

10 Essential Productivity Tools for the Busy Professional

I am often referred to by my colleagues and friends as, “Mr. Productivity” because I try to maximize every single second of my day. The reason is simple: I have so many crazy, bold, innovative ideas and there just isn’t enough time in the day to execute all of them! My ultimate hope is to make a positive impact on other people’s lives through my ideas, to get as much out of my own life as I possible can, and try to be the best version of myself - all at the same time.I also hope that in working hard at remaining incredibly positive everyday, I am able to inspire the amazing people around me to become the best versions of themselves as well. “How do you manage such crazy schedule?” people often ask – suggesting that I might be privy to some kind of magical life hack or formula. The truth is, I simply follow a system of best practices that I’ve perfected over many years. I’ve also studied productivity and efficiency for quite some time, enabling me to develop what I like to call my, “high-impact productivity routine”. This system, coupled with the people I surround myself with, brings out the best, most impactful and most productive version of myself. Add a dash of discipline and a pinch of Siri, and you’ve got Michael’s special recipe for high impact. When you’re finished reading this, I hope I’ve inspired you to create your own. 1. Effectiveness vs EfficiencyOne of the most important tips I can give you to boost your productivity is to remember the importance of being more effective, along with being more productive and efficient. Have a clear vision and goal. Don’t just waste time on being faster at doing something that is not meaningful/important to you, your customers, colleagues, family, etc. If you have no clear vision, set aside a weekend where you can focus on writing your vision and mission. 2. Feel and Engage in Your VisionOnce you’re clear on what you want to achieve, you’ll start to have more excitement, energy and purpose in your life. Practice visualizing and feeling the excitement of achieving your ultimate goal. This step is crucial. When you remind yourself of your vision each morning, allow the excitement and impact of achieving that vision to drive you to stay on course, no matter how tired you feel sometimes. 3. Exercise - Every MorningExercise. Sounds simple enough, right? You’d be amazed how many people don’t make this connection. You can even use your morning exercise to jump-start your day by repeating your personal vision and intentions for the day to yourself  as you elevate your heart rate. When the weather is nice, I go for a short 10-15 minute run. Any exercise you enjoy doing is a good one, so find what works with your system. When there’s bad weather, I just do a 7-minute workout routine using this app, and when I’m in Bali, I usually always go for a 7-minute swim in the pool.Once in awhile, I just really don’t feel like working out in the morning. On these days, I simply spend my exercise time on personal development instead, usually watching either an inspiring video, or spending extra time reading through my personal vision and mission statements. As a minimum, I do 20 deep breaths to get my mind going. Bonus tip: Not able to get yourself pumped up for exercise in the morning? Create a playlist with your favorite songs, and put it on each morning as the first thing you do. 4. Clear IntentionsSet a clear intention for the day. This I usually do in the shower. I ask myself about the things I may have forgotten lately, and whether I am doing the most important things at the moment in general. Once you’ve gone over your quick mental check-up, commit to giving it your best for the day in order to move forward in those areas you’ve reflected on.Another fun activity is to think about jokes I can make with people later in the day. 5. Nutrition - Low CarbI eat a nutritious breakfast and a try to have healthy diet in general. This is another incredibly simple tip for peak productivity that a lot of people seem not to know or to ignore for some reason. I eat 100-200g of salmon, some pre-mixed salad and two eggs basically every morning. Salmon is packed with omega-3 fatty acids, which help with peak brain function and energy. In general, I follow a Paleo diet, which avoids any processed food, like sugar, bread, rice and pasta. Drink plenty of water. I aim to drink at least 3 liters of water everyday, as staying hydrated will help you feel more focused and energized throughout the day. 6. Plan & PrioritizeUse productivity/collaboration software like Asana. I use this software for all of my personal tasks, as it helps me collaborate with everyone I work with. Each morning, I list my top 3 projects and I review the top actions I need to take to move forward on those goals. Then I write down the top priority for the day, and I start working on it before doing anything else.  7. Power Nap and Re-focusTake a power nap. In today’s caffeinated, hyperactive business world, napping is sometimes frowned upon or seen as lazy. This is unfortunate, because power naps are shown to boost productivity. In fact, there are some companies that give all of their employees nap time after lunch and even provide sleeping spaces to encourage them. After lunch or in the afternoon, I always try to find a quiet spot for a 15-20 minute power nap. I close my eyes, relax, listen to special power napping audio, and drift away. A power nap will rejuvenate your mind and body, helping you re-focus your energy around mid-day. But don’t forget to set an alarm. Anything past 20 minutes could lead to what’s called “sleep inertia”, which will make you feel groggy and defeat the restorative purposes of your power naps. As soon as you wake up, become fully conscious by asking your yourself: What should I focus my thoughts on right now? With a clear mind, there is a less chance that you’ll get caught up in reactive behavior, and instead stay pro-active as much as possible throughout the rest of the day.Bonus tip: If you get groggy in the afternoon, try getting up, walk around and take 20 deep breaths every hour. It does wonders, by oxygenating your brain instantly.  8. Evening RoutineIn the evening, I either listen to personal development audio books, or I read an interesting and relevant non-fiction book for 1 hour. I also use my “5- minute journal” mobile app to reflect on the day, answering questions like:“Which 3 amazing things happened today?“What could I have done to make the day better”. I also use the “Way of Life” iOS app to ask myself the following questions:Did I do my best to be grateful today?Did I do my best to set clear goals for the day?Did I do my best to make progress towards those goals?Did I do my best to find meaning in what I do?Did I do my best to build positive relationships?Did I do my best to be fully engaged?Did I do my best to exercise for 30 min? (My Apple watch keeps track of this automatically every day, with my walks and runs)9. Calming down during eveningCut yourself off from working/ watching videos, etc. between 1-2 hours before bed. It’s especially important to avoid things like completing tasks, checking Facebook or Twitter updates, reading the latest news etc., as it releases dopamine in your brain and makes you more alert, instead of calming you down. Also, too much of the blue light that comes from most of today’s smartphones and tablets can have similar effect on your sleep that drinking does, and it can lead to insomnia in some cases. Around 10pm, I stop working/watching videos, and instead reflect on the day, follow my evening routine, re-read personal development notes to internalize learnings and remind myself of the exciting day ahead. 10. Keep a Regular Bedtime. I try to go to sleep at 11pm every night. I use Philips Hue to control all lights in the house, so before I go to sleep I simply say, “Hey Siri, please turn off the lights” (with a big smile on my face every time). I always aim to get 7.5-8 hours of sleep, so when I get into bed, I ask Siri to wake me up in 8 hours, no matter what time it is. When I have a good regular sleep rhythm going, I usually wake up automatically shortly before the alarm goes off. This is the ideal start of the day, as I’m instantly wide awake and alert, and ready to go on my morning run.Of course doing everything on the long list above is definitely a challenge and isn’t always possible. Having experimented so much with all of these tips, I find that this is simply the best combination for me personally and I do my best to follow it as closely as possible. I sincerely hope this list has inspired a few new ideas for you to try out and help you be in top shape every day. Only by being the best versions of ourselves every day, can we make the biggest possible positive impact on the world! And I strongly believe, that it all starts with a great daily routine :)About the authorMichael BodekaerMichael Bodekaer is a tireless visionary and the founder of multiple technology companies. His goal is to solve world problems through innovative technology, bold ideas and enthusiastic, engaged teamwork. Some of his companies include Labster, a revolutionary provider of virtual learning simulations. Livit, a company with the vision of empowering innovative global organizations to solve the world’s most important challenges, and Mailbird the best modern email communication platform for the Windows ecosystem.

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Öffnungszeiten: Colab & Viadukt: Mo - Fr: 9:00 - 19:00 Uhr
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